RV Rentals

Upstate RV Rentals

Rental Contract terms and conditions.

This agreement constitutes a contract between the person(s) named on the contract and

RENTER ADDRESS (Include City, State, Zip): .
You certify that you agree to and understand the limitations placed on the number of persons permitted to occupy
such limitations. Above Renter is at least 25 years of age and will be an occupant of the unit during the entire
reserved period.

  1. PICKING UP YOUR RENTAL: Renter will need at least 45 minutes to check-out on the first day of the
    reservation. This allows a full orientation of all aspects of the unit you have selected. Pick-Up is based on
    scheduling and availability. Pick-Up times are scheduled on a first come first serve basis. We can not guarantee
    that your preferred time will be available. Earlier pickup times may be accommodated as a courtesy only. All
    pickups are scheduled and by appointment only. If appointment time is missed, the pick-up time can be
  2. RETURNING YOUR RENTAL: Rentals are due back by 5:00 p.m. on your scheduled day back. Late
    returns, without prior approval will result in additional night charge. Renters will need time to check the Rental
    back in, so please allow 30 minutes or longer. While we do a complete walk-through of the Rental upon return,
    we have a 10-day “post rental” detailed inspection that is completed to ensure there are no issues with the Rental
    days) your FULL deposit refund (less any adjustments for damages, if applicable
    unit rental price.
    non-holiday week. Rentals during a holiday and event weeks require full payment at the time of reservation.
    Payments may be made by PayPal, MasterCard, Visa or Debit Card. Deposits made by Personal Check, Money
    Order, Traveler’s Checks, Certified Check and Cashier’s Check must be received within 14 days of booking.
    No personal checks will be accepted at Check-In.
    prior to check-in. Additionally, no refunds will be given for cancellations of reservations during a holiday and
    event weeks for early check-outs or no-shows. No Refunds will be given for cancellation or interruption that
    occurs due to inclement weather.

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Upstate RV Rental and Renter agree as follows:
Class C Thor Freedom Elite 22FE RV – 4 people, Class C Thor Freedom Elite 24HE RV – 4 People
26 Jayco Travel Trailer- 5 people; 27′ Shasta Travel Trailer – 6 People; 32′ Sabre Travel Trailer – 4 People
the Rental, and unless prior written approval has been granted by Upstate RV Rental, you agree to abide by
following your time period. After we have completely checked in the Rental, we will return (within 14 business
Upstate RV Rental to clean and empty the black and gray holding tanks, a $200 fee will be subtracted from the
deposit. Due to the use of propane in all units for heat, stove and hot water needs, a $25 flat fee will be added to
A reservation/damage deposit of $1500 is required to hold your reservation during a
Upstate RV Rental
Upstate RV Rental Agreement
as a courtesy only with written permission. Our goal is to make sure the next renter has a properly prepared and cleaned
Rental. Lost rental income due to late returns will be the renters responsibility. If Renter chooses to allow
). Late returns are accommodated
reschedule for the next available opening. If you are renting a towable and plan on towing it with your own vehicle a brake
controller and hitch equipment is required and needs to be inspected prior to rental pick up.(No Exceptions)
The $1500 deposit is forfeited for any cancellation, with no refunds, 30 days

  1. RENTAL INSURANCE: Rental insurance must be on any unit at all times. If the Renters insurance company
    damages, lost items and/or lost income from a damaged unit. If the rental is returned without said damages, the
    If paying by credit card please list number below:
    Card # .
    The Security Deposit, whether by cash or held on credit card is provided as security against damage to the Rental,
    theft, late check-out and violation of any renter’s agreement contained in this Agreement. An inspection is done
    after each check-out for any damage done to real or personal property. The renter(s) shall be liable and solely
    responsible for any property damage, accident, injury to any person or loss sustained by any person or arising out
    those of third parties, arising out of or in any way related to renter(s) use of premises or items provided therein.
    RV Rental harmless with respect thereto.
    the dwelling, grounds, furnishings, and household items. In the event that damage result from a renter(s)
    cover said damages or additional cleaning costs, including the charging or billing of any additional amounts that
    $10.00 charge in addition to shipping charges for handling the return of any articles found by housekeeping. Lost
    & Found will be held for 30 Days. After such time all items will be donated to charity.
    be returned in the same general condition that you received it. If a significant cleaning is required, appropriate
    charges will be deducted from your deposit at the rate of $35 per hour. Please be sure to empty the holding tanks
  3. NO PETS OR SMOKING ARE ALLOWED: Since many people have allergies and it is difficult to remove
    the odors and allergens associated with both pets and smoke, we must STRICTLY ENFORCE this policy.
    smoking materials will be charged to renters damage deposit or credit card on file.
    f the reservation is 1-6 days, the renter is allotted 100 miles
    per night at no charge. If the reservation is 7 or more days, the renter is allotted 150 miles per night at no charge.
  5. RENTERS LIABILITY: Renter agrees to accept liability for any damages caused to the Rental by renter or
    renters guests, including, but not limited to, damage to the Rental in any way or damage to any appliances and/or
    equipment furnished. If damages are in excess of the security deposit being held, renter agrees to reimburse

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: Each RV will be inspected, sanitized and cleaned after your departure. We ask that the unit
deposit of $1500 is to ensure the rental is guaranteed the funds needed be used toward any insurance deductibles,
FULL $1500 will be returned to renter within 14 business days.
of or in any way related to renter(s) use of the premises or the items of personal property provided by Upstate
RV Rental hereby agrees to indemnify and hold Upstate RV Rental harmless from any and all claims, including
Renter(s) assumes the risk of injury or other losses relating to any recreational activities and will hold Upstate
Renter(s) agrees to indemnify Upstate RV Rental for any damages to
occupancy, Upstate RV Rental is authorized to utilize the credit card on file or the cash security deposit to
exceed the deposit held. Upstate RV Rental is not responsible for articles left on premises. There will be a
Renter at an additional $200 charge.
before the unit is brought back. If Renter would rather not empty, Upstate RV Rental will empty for the
If evidence of pets on site or evidence of smoking inside the Renal is found, Upstate RV Rental reserves the
right to charge $500.00 to treat the property for fleas and/or allergens. In addition, any damage caused by pets or
: Included in your reservation, Upstate RV Rental supplies the Rental with no
sheets or any kind of bedding or kitchen ware. Upstate RV Rental will supply the proper hoses and tank treatment
needed for the rental period.

  1. MILEAGE POLICY: (For drivable Only)
    Any additional miles will be charged $.50 per mile. This charge will be assessed and paid at the Rentals return.
    Upstate RV Rental for costs incurred to repair/replace damaged items.
    does not cover the unit, Upstate RV Rental’s third party insurance company can be used. The reservation
    Expiration date_______________
    Billing Zip code________________
  2. Towing: NO Towing of any kind is allowed with the rentals.(NO EXCEPTIONS)
    assume any liability, loss or damage to the generator unit. Renter will be responsible for the cost of the generator
    4000 WATT Generator NO Generator Rented
    persons and/or their personal property. Neither do we accept liability for any inconvenience arising from any
    accept liability for any loss or damage caused by weather conditions, natural disasters, or other reasons beyond
    our/its control.
  5. AWNING: Due to the weather changing in a matter of seconds, the awning can be used at the renters risk.
    The renter is liable for any and all damages caused to and by the awning.
  6. ADDITIONAL TERMS AND CONDITIONS: The undersigned, for himself/herself, his/her heirs,
    claims, demands and causes of action by reason of any injury or whatever nature which has or have occurred, or
    may occur to the undersigned, or any of his/her guests as a result of, or in connection with the occupancy of the
    action concerning the rights, duties or liabilities of the parties to this agreement, their principals, agents,
    successors or assignees the prevailing party shall be entitled to recover reasonable attorney fees and costs. If
    premises. Upon notice of termination of this agreement, Renter shall vacate the premises immediately. In the
    RENTER PRINTED NAME___________________________________________________________________
    RENTER SIGNATURE_________________________________________DATE_________________________
    RENTER PRINTED NAME___________________________________________________________________
    RENTER SIGNATURE_________________________________________ DATE________________________
    RENTER PRINTED NAME___________________________________________________________________
    RENTER SIGNATURE_________________________________________ DATE________________________
    PAGE 3 of 3
    Upstate RV Rental offers generators in the motorized units.
    The Renter assumes all responsibility for the generator unit. Upstate RV Rental does not
    unit given any loss or damage. 3 hours of generator use will be allowed for each rental day, any hours over will be charged at the rate
    of $20 per hour.
    : Upstate RV Rental does not assume any liability for loss, damage or injury to
    temporary defects or stoppage in supply of water, gas, electricity or plumbing. Nor will Upstate RV Rental
    assignors, executors, and administrators, fully releases and discharges Upstate RV Rental, from any and all
    premises and agrees to hold Upstate RV Rental free and harmless of any claim or suit arising therein. In any
    guest violates any conditions of this agreement, Upstate RV Rental may terminate this agreement and enter
    event Upstate RV Rental has to resort to legal process to enforce rights under this Agreement, Renter shall be
    responsible for reasonable Attorney fees and costs.

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